PTA Job Descriptions

Get Involved

Being involved in the PTA is a great way to become involved in your child's school.  There are many different types of positions available - from those that happen once or twice a year to those that run all year, most take just a few hours a month.   Have a voice, exchange ideas, and contribute to improving our school - and have fun while doing it! 

We held 2024-2025 PTA Board elections and we’re excited to welcome the new (in green for new roles) and old faces to the board. We’re still looking for some amazing people to join and partner (in red for open roles):

• President: Tiffany Seymour Gulden

• Executive Vice President: Open

• Secretary: Cheryl Jaeger Balm

• Treasurer: Sripathi V Canchi

• VP Direct Donations/Membership: Matt Mesana 

• VP Corporate Matching: Terence Brauneis

• VP Communications: Michelle Gatmaitan and Medha Ghatikesh

• VP Fundraising: Debjit Ray

• Volunteer Coordinator: Open

• Room Rep Coordinator: Open 

• Assemblies and Hospitality Advocate: Ida Hedborg

• Family Events Coordinator: Mariia Tkachenko

• Auditor: Anshul Sharma

• Historian: Brenda Lee

• Parliamentarian: Ellen Kim

The areas we need committee chairs for 2024-25 school year are:

• Panda Picnic

• Movie Night

• Winter Wonderland

• Bingo Night

• Read-A-Thon

• Scholastic Book Fair

• Yearbook

• Silent Auction

• International Fair

Current Board Job Descriptions

President

• Works with Principal, Admin Staff & Executive PTA Board regarding school community wants & needs 

•  Plans for the year, including calendar, budget & goals 

• Prepares agenda and conducts meetings for the Executive Board and General Membership

• Oversees all other officers and activities

• Acts as a liaison between national, state, district, council, local PTA’s and school admin

• Represents Stocklmeir PTA at school district meetings

• Has signature authority for all expenditures

Secretary

• Maintains an accurate record of the proceedings of all the general meetings and executive board meetings

• Responsible for all correspondence

• Creates and Maintains a current database of volunteer candidates

• Maintains a current copy of the bylaws and standing rules

• Present prior minutes for approval at all PTA meetings 

Treasurer

• Prepares projected budget for the year

• Presents monthly statements and maintains financial records for the PTA

• Responsible for banking and disbursing funds

• Has signature authority for all expenditures

• Prepare financial records for Auditor 

• Reviews monthly bank statements, prepares monthly financial reports & budget to actuals report for the PTA Board and General Membership meetings.

ADDITIONAL OFFICERS

Executive Vice President

• Presides over meetings in the absence of the President

• Maintains PTA website and tracks site metrics

• Responsible for PTA branding, including Logos, messaging and look and feel of all deliverables

• Manages annual PTA survey

• Develops and executes communications plan in conjunction with the VP Communications

VP Communications

• Develops and executes communications plan in conjunction with the EVP

• Responsible for monthly PTA newsletters

• Responsible for PTA news in Panda Press

• Maintains stats on all communications vehicles

• Manages PTA Facebook and Instagram accounts

• Create/updates flyers as needed

VP Fundraising 

• Identifies, develops and executes yearlong fundraising plan and sets goal

• Works closely with fundraising chairs to make sure fundraising goals are met 

• Plans all fundraising events throughout the year

• Organizes family dinner nights

• Oversees committees for fundraising events.  For example silent auction, Walk-a-thon, SpiritWear and Read-a-thon, etc.

VP Membership

• Sets membership goal at the beginning of the school year

• Responsible for promoting an active and continuing PTA membership drive with the appropriate Committee Chairs

• Distributes membership cards to PTA members

• Advertises PTA perks to members

• Maintains accurate record of PTA members

Auditor

• Responsible for reviewing the financial records of PTA and preparing audit reports

• Audits PTA finances twice yearly in January and July

• Files audit reports with PTA council

Historian

• Maintains photographic record of PTA events

• Photographs school events for yearbook

• Directs and oversees publishing activities for the yearbook

• Maintains PTA Bulletin Board

• Completes and submits annual council historian report 

• Has signature authority for all expenditures

Parliamentarian (Appointed by the President)

• Provides advice on Parliamentary procedure at all General and Executive Board meetings

• Responsible for the first nominating committee

• Chairs the Bylaws committee and reviews bylaws and standing rules annually

Assemblies & Education Advocate

• Responsible for organizing educational assemblies for each grade within budget

• Responsible for liaising with school and teachers regarding assemblies

• Organizes end of year assembly

• Organizes parent education speakers

Community & Family Events Coordinator 

• Organizes community events, for example: Panda Picnic, Movie Night, TK/Kinder Popsicle Party and Bingo Nights

• Assists S.T.E.M. Fair, Math Festival, International Fair Committees

• Assists VP Fundraising with fundraising events as needed 

Corporate Matching Coordinator

• Maintains accurate record of all corporate match money received

• Promotes corporate matching to community

• Maintains list of companies that corporate match

VP Direct Donations 

• Maintains accurate database of all financial donations

• Coordinates with treasurer to bank all donations

• Ensures tax receipts are sent to all who donate

Volunteer Coordinator

• Organizes volunteer recruitment fair at start of school year

• Organizes fingerprinting opportunity at school

• Advertises volunteer opportunities to parents

• Maintains volunteer database 

• Actively recruits volunteers throughout the school year

• Answers and responds to emails and volunteer interest forms

PTA Board Elections

Elections for the board will be held at the next General Association Meeting on May 21st 6-7pm in the GLC. Anyone who is a PTA general member may seek the nomination for any board position they may feel qualified to fill. Nominations for office shall be made by a Nominating Committee. Nominations will be announced prior to the election in March. We will also accept nominations from the floor on the night of the election, and a vote will be taken that night. 

All board members have the following commitments in being part of the board: 

• Attend board planning meeting in May prior to new school year 

• Monthly 1 hr board meetings at a time set by the board from Aug - May

• Attend General Association meetings on 3rd Wednesday in Sept, Nov, March and May 

• Attend optional PTA training at local school in August

For more detailed information on many of the PTA positions: http://downloads.capta.org/toolkit/print/JobDescriptions.pdf 

To apply:

1. Review the position descriptions above.

2. Email your interest to president@stocklmeirpta.org, please state the position you are interested in.