PTA Job Descriptions

Get Involved

Being involved in the PTA is great way to become involved in your child's school. There are many different types of positions available - from those that happen once or twice a year to those that run all year, most take just a few hours a month. Have a voice, exchange ideas, and contribute to improving our school - and have fun while doing it!

Current Board Job Descriptions

REQUIRED OFFICERS

President

  • Works with Principal, Admin Staff & Executive PTA Board regarding school community wants & needs

  • Plans for the year, including calendar, budget & goals

  • Prepares agenda and conducts meetings for the Executive Board and General Membership

  • Oversees all other officers and activities

  • Acts as a liaison between national, state, district, council, local PTA’s and school admin

  • Represents Stocklmeir PTA at school district meetings

  • Has signature authority for all expenditures

Secretary

  • Maintains an accurate record of the proceedings of all the general meetings and executive board meetings

  • Responsible for all correspondence

  • Creates and Maintains a current database of volunteer candidates

  • Maintains a current copy of the bylaws and standing rules

  • Present prior minutes for approval at all PTA meetings

Treasurer

  • Prepares projected budget for the year

  • Presents monthly statements and maintains financial records for the PTA

  • Responsible for banking and disbursing funds

  • Has signature authority for all expenditures

  • Prepare financial records for Auditor

  • Reviews monthly bank statements, prepares monthly financial reports & budget to actuals report for the PTA Board and General Membership meetings.

ADDITIONAL OFFICERS

Executive Vice President

  • Presides over meetings in the absence of the President

  • Maintains PTA website and tracks site metrics

  • Responsible for PTA branding, including Logos, messaging and look and feel of all deliverables

  • Manages annual PTA survey

  • Develops and executes communications plan in conjunction with the VP Communications

VP Communications

  • Develops and executes communications plan in conjunction with the EVP

  • Responsible for monthly PTA newsletters

  • Responsible for PTA news in Panda Press

  • Maintains stats on all communications vehicles

  • Manages PTA Facebook and Instagram accounts

  • Create/updates flyers as needed

VP Fundraising

  • Identifies, develops and executes yearlong fundraising plan and sets goal

  • Works closely with fundraising chairs to make sure fundraising goals are met

  • Plans all fundraising events throughout the year

  • Organizes family dinner nights

  • Oversees committees for fundraising events. For example silent auction, Walk-a-thon, SpiritWear and Read-a-thon, etc.

VP Membership

  • Sets membership goal at the beginning of the school year

  • Responsible for promoting an active and continuing PTA membership drive with the appropriate Committee Chairs

  • Distributes membership cards to PTA members

  • Advertises PTA perks to members

  • Maintains accurate record of PTA members

Auditor

  • Responsible for reviewing the financial records of PTA and preparing audit reports

  • Audits PTA finances twice yearly in January and July

  • Files audit reports with PTA council

Historian

  • Maintains photographic record of PTA events

  • Photographs school events for yearbook

  • Directs and oversees publishing activities for the yearbook

  • Maintains PTA Bulletin Board

  • Completes and submits annual council historian report

  • Has signature authority for all expenditures

Parliamentarian (Appointed by the President)

  • Provides advice on Parliamentary procedure at all General and Executive Board meetings

  • Responsible for the first nominating committee

  • Chairs the Bylaws committee and reviews bylaws and standing rules annually

Assemblies & Education Advocate

  • Responsible for organizing educational assemblies for each grade within budget

  • Responsible for liaising with school and teachers regarding assemblies

  • Organizes end of year assembly

  • Organizes parent education speakers

Community & Family Events Coordinator

  • Organizes community events, for example: Panda Picnic, Movie Night, TK/Kinder Popsicle Party and Bingo Nights

  • Assists S.T.E.M. Fair, Math Festival, International Fair Committees

  • Assists VP Fundraising with fundraising events as needed

Corporate Matching Coordinator

  • Maintains accurate record of all corporate match money received

  • Promotes corporate matching to community

  • Maintains list of companies that corporate match

VP Direct Donations

  • Maintains accurate database of all financial donations

  • Coordinates with treasurer to bank all donations

  • Ensures tax receipts are sent to all who donate

Volunteer Coordinator

  • Organizes volunteer recruitment fair at start of school year

  • Organizes fingerprinting opportunity at school

  • Advertises volunteer opportunities to parents

  • Maintains volunteer database

  • Actively recruits volunteers throughout the school year

  • Answers and responds to emails and volunteer interest forms

PTA Board Elections

The PTA Executive Board elections are held in March each year. Anyone who is a PTA general member may seek the nomination for any board position they may feel qualified to fill. Nominations for office shall be made by a Nominating Committee. Nominations will be announced prior to the election in March. We will also accept nominations from the floor on the night of the election, and a vote will be taken that night.

All board members have the following commitments in being part of the board:

  • Attend board planning meeting in May prior to new school year

  • Monthly 1 hr board meetings at a time set by the board from Aug - May

  • Attend General Association meetings on 3rd Wednesday in Sept, Nov, March and May

  • Attend optional PTA training at local school in August

For more detailed information on many of the PTA positions: https://capta.org/pta-leaders/run-your-pta/job-descriptions/

To apply:

  1. Review the position descriptions below.

  2. Email your interest to parliamentarian@stocklmeirpta.org, please state the position you are interested in.