PTA Elections
Get Involved
Being involved in the PTA is great way to become involved in your child's school. There are many different types of positions available - from those that happen once or twice a year to those that run all year, most take just a few hours a month. Have a voice, exchange ideas, and contribute to improving our school - and have fun while doing it!
The PTA Executive Board elections are held in March each year. Anyone who is a PTA general member may seek the nomination for any board position they may feel qualified to fill. Nominations for office shall be made by a Nominating Committee. Nominations will be announced prior to the election in March. We will also accept nominations from the floor on the night of the election, and a vote will be taken that night.
To apply:
Review the position descriptions below.
Email your interest to parliamentarian@stocklmeirpta.org by Feb 25th stating which position you are interested in.
SLATED EXECUTIVE BOARD POSITIONS
President*
Prepares agenda and conducts meetings for the Executive Board and General Membership
Oversees all other officers and activities
Acts as a liaison between national, state, district, council, local PTA’s and school admin
Represents Stocklmeir PTA at school district meetings
Has signature authority for all expenditures
Treasurer*
Prepares projected budget for the year
Presents monthly statements and maintains financial records for the PTA
Responsible for banking and disbursing funds
Has signature authority for all expenditures
Secretary*
Maintains an accurate record of the proceedings of all the general meetings and executive board meetings
Responsible for all correspondence
Creates and Maintains a current database of volunteer candidates
Maintains a current copy of the bylaws and standing rules
1st VP: Executive Vice President
Presides over meetings in the absence of the President
Maintains PTA website
Maintains PTA database system
2nd VP: Communications
Responsible for year long communications plan for PTA
Responsible for monthly PTA newsletters
Responsible for PTA news in Panda Press
Maintains stats on all communications forms
Manages PTA Facebook page
Manages annual PTA survey
3rd VP: Direct Donations
Maintains accurate database of all financial donations
coordinates with treasurer to bank all donations
Ensures tax receipts are sent to all who donate
4th VP: Fundraising
Plans all fundraising events throughout the year
Organizes family dinner nights
5th VP: Membership
Plans and directs PTA membership drive with the appropriate committee chair
Distributes membership cards to PTA members
Advertises PTA perks to members
Maintains accurate record of PTA members
Assemblies & Education Advocate
Responsible for organizing educational assemblies for each grade within budget
Responsible for liaising with school and teachers regarding assemblies
Organizes end of year assembly
Organizes parent education speakers
Corporate Match Coordinator
Maintains accurate record of all corporate match money received
Promotes corporate matching to community
Maintains list of companies that corporate match
Volunteer Coordinator
Organizes volunteer recruitment fair at start of school year
Organizes fingerprinting opportunity at school
Advertises volunteer opportunities to parents
Maintains volunteer database
Community & Family Events Coordinator
Organizes Panda Picnic
Movie Night
Bingo Night
Assists S.T.E.M. Fair Committee
Assists Math Festival Committee
Assists International Fair Committee
Historian
Maintains photographic record of PTA events
Photographs school events for yearbook
Directs and oversees publishing activities for the yearbook
Maintains PTA Bulletin Board
Completes and submits annual council historian report
Has signature authority for all expenditures
Auditor
Responsible for reviewing the financial records of PTA and preparing audit reports
Audits PTA finances twice yearly in January and July
Files audit reports with PTA council
All board members have the following commitments in being part of the board:
Attend board planning meeting in May prior to new school year
Monthly 1 hr board meetings at a time set by the board from Aug - May
Attend General Association meetings in Sept, Nov, Jan, March and May on 3rd Wednesday of that month
Attend optional PTA training at local school in August
For more detailed information on many of the PTA positions: https://capta.org/pta-leaders/run-your-pta/job-descriptions/
Appointed Positions:
Principal Advisor – Principal and/or Assistant Principal
Teacher Liaison – 1-2 Stocklmeir Teachers
Parliamentarian
Provides advice on Parliamentary procedure at all General and Executive Board meetings
Responsible for the first nominating committee
Chairs the Bylaws committee and reviews bylaws and standing rules annually
*We cannot vote on a board without nominees in these positions.